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Category Objectives Responsibility Planned Action Timeline Resources Recruitment All sections to provide a balanced programme which is available to all young people. Section Leaders Holding at least 3 planning meetings per year, producing a publicised plan, with detailed planning completed before each meeting. ongoing Programme Review templates Recruitment All sections to provide a balanced programme which is available to all young people. GSL’s & DESC Attend a number of sectional meetings to ensure the outline plan and detailed plan is being executed effectively. Observe effectiveness of meeting and feed back to section leader. ongoing Programme Review templates Recruitment All sections to provide a balanced programme which is available to all young people. ADC’s Review outline “balanced programme” and feed back. ongoing Programme Review templates Recruitment All sections to provide a balanced programme which is available to all young people. ADC’s Observe effectiveness of section meetings and feed back issues to GSL. ongoing Programme Review templates Recruitment Developing multi-cultural and minority interest Scouting City Development Officer Promote policy Factsheet Recruitment Developing multi-cultural and minority interest Scouting GSL’s & DESC Promote policy Factsheet Recruitment Developing multi-cultural and minority interest Scouting City Development Officer Develop new provision including special needs and after school Scouting Open 3 new sections with special needs or after school provision per year Recruitment Developing multi-cultural and minority interest Scouting City Development Officer Further develop relationships with the six major faiths and ethnic population in Nottingham Discuss Scouting Developments with each faith/ ethnic population each quarter. Recruitment Recruit more adults, both uniformed and support at both Group and District level Everybody Adopt adult recruitment process 20 additional adults per year Scoutbase Recruitment Recruit more adults, both uniformed and support at both Group and District level GSL’s Take responsibility for Group adult recruitment. Identify vacancies, complete job descriptions, and recruit using the adult recruitment process. From September 2008 District PR boards; Recruitment posters; Recruitment leaflets; Display boards; District team; County team Recruitment Recruit more adults, both uniformed and support at both Group and District level City Development Officer Create and Implement a District induction pack End December 2008 Per GSL’s Recruitment Recruit more adults, both uniformed and support at both Group and District level City Development Officer Consider “council area” recruitment teams, feeding vacancies from Groups. CDO to follow up all leads.; Induction Pack Recruitment Recruit more adults, both uniformed and support at both Group and District level City Development Officer Provide and manage District resources. Establish time line and plan by end December 2008 Per GSL’s Recruitment Recruit more adults, both uniformed and support at both Group and District level City Development Team Develop links with local organisations – Emergency services; Area Coucils; City Council; Businesses, with the aim of developing partnerships. Employers pack; Human Resources skills; Marketing skills; Admin support Recruitment Recruit more adults, both uniformed and support at both Group and District level ADC’s Create list of skills instructors and specialist skills within the District and publicise on the District web site. End December 2008 Programmes Recruitment Recruit more adults, both uniformed and support at both Group and District level ADC’s Identify specialist activity skills not currently available within the District, and complete job descriptions for these roles. End Feb 2009 Programmes Recruitment Recruit more adults, both uniformed and support at both Group and District level District Exec Take responsibility for District adult recruitment Per GSL’s Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment Everybody Talk about Scouting positively at every opportunity Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment Everybody Inform Development team of activities that may be suitable for publicity, or public events where Scouting is to be promoted. Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment City Development Officer Develop publicity guidelines for approval by Development Team End October 2008 Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment Section Leaders Encourage young people to write a story or report, including pictures, of programme activities and events. Upload story/ report to District web site. Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment GSL’s & DESC Promote your Group and Scouting generally at local community events (fetes etc) Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment City Development Team Review all stories/ reports submitted to District web site. Within 5 days of receipt Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment City Development Team If story/ report thought worthy of media coverage, prepare press release, getting more information from the section if necessary, and release to local media. Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment City Development Team Compile listing of District development resources. End October 2008 Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment City Development Team Manage bookings of  development resources. From November 2008 Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment City Development Team Review District & Group web sites periodically for quality and content and advise improvements. 6 monthly commencing June 2009 Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment City Development Officer Encourage GSL’s and section leaders to comply with the above. Recruitment Striving to publicise Scouting at every opportunity and to use this publicity as a vehicle for recruitment City Development Officer with support from Development Team Promotion of Scouting at large events (where public access is likely to be greater than 1000 people) Minimum 6 events per year Recruitment Identifying areas within the District where Scouting is not easily accessible to young people, and making it so through the provision of new sections or the provision of transport City Development Officer Prepare a Development plan for each of the 9 council areas with a view to submitting an application for grant aid All areas by end March 2009 (for funding 2009/10) Recruitment Identifying areas within the District where Scouting is not easily accessible to young people, and making it so through the provision of new sections or the provision of transport District Exec City Council Developments – create opportunities for Scouting in the new housing Developments. Secure facilities and resources from contractors/ builders Relationships in place by March 2009 City Coucil partnerships Retention Improving links between sections by encouraging participation in the Group awards and other joint activities. GSL’s Promotion of cross sectional activities. Scoutbase.org.uk Retention Improving links between sections by encouraging participation in the Group awards and other joint activities. GSL’s Promote participation in District activities. Scouting magazine Retention Improving links between sections by encouraging participation in the Group awards and other joint activities. ADC’s Ensure District activities are promoted. Retention Improving links between sections by encouraging participation in the Group awards and other joint activities. Parents and section Leaders Encourage participation in District events, even if section leader cannot attend. Retention The provision of appropriate District activities to ensure all young people get the opportunity to take part in activities that the groups are unable to provide in isolation. Section Leaders Attend District section meetings, contributing appropriate ideas. Scoutbase.org.uk; Scouting magazine; People with recognised activity accreditation Retention The provision of appropriate District activities to ensure all young people get the opportunity to take part in activities that the groups are unable to provide in isolation. ADC’s Ensure all District events are planned and co-ordinated. Retention The provision of appropriate District activities to ensure all young people get the opportunity to take part in activities that the groups are unable to provide in isolation. City Development Officer Contribute to the organisation of District events. Retention The provision of appropriate District activities to ensure all young people get the opportunity to take part in activities that the groups are unable to provide in isolation. City Development Officer Encourage leaders to attend District section meetings Retention Management of Appointments process from introduction to full warrant. GSL’s Complete forms CRB and AA with the leader applicant. Check forms completed correctly and pass onto Appointment Secretary GSL training by December 2008 Retention Management of Appointments process from introduction to full warrant. GSL’s Manage Leader through the process, ensuring training commitments are completed to plan. GSL training by December 2008 Retention Management of Appointments process from introduction to full warrant. Appointments Secretary Liaise with training manager to allocate Training Advisor. Check forms for completeness and accuracy. Retention Management of Appointments process from introduction to full warrant. Appointments Secretary Appointments issues to be taken to the Appointment Sub Committee. Retention Management of Appointments process from introduction to full warrant. Appointments Secretary Keep GSL & Leader informed of appointments progress. Retention Management of Appointments process from introduction to full warrant. Appointments Secretary Process forms and monitor progress. Retention Management of Appointments process from introduction to full warrant. Appointments Secretary Keep City Development Officer and DC appraised of progress. Retention Management of Appointments process from introduction to full warrant. Appointments Secretary Arrange appointments committee. Retention Management of Appointments process from introduction to full warrant. Appointments Secretary Apply for full warrant when conditions satisfied. Retention Management of Appointments process from introduction to full warrant. Training Advisor Ensure PLP completed. Copy PLP to GSL, and Local Training Manager. Adults Personal File Retention Management of Appointments process from introduction to full warrant. Training Advisor Inform Local Training Manager when modules 1 and 3 or 4 have been completed by new leader. Retention Management of Appointments process from introduction to full warrant. Local Training Manager Advise City Development Officer of Training Advisor for each “new to the movement” adult Retention Encouraging young people to become involved In leadership through the provision of Explorer Scouts and Scout Network within the District DESC/ Network Leader Encouraging Explorers/ Network to become young leaders. Young Leader Training Retention Encouraging young people to become involved In leadership through the provision of Explorer Scouts and Scout Network within the District DESC/ Network Leader Provision of young leader training. Retention Encouraging young people to become involved In leadership through the provision of Explorer Scouts and Scout Network within the District Scout Leader Encouraging Scouts to become Explorers and Young Leaders. Retention Encouraging young people to become involved In leadership through the provision of Explorer Scouts and Scout Network within the District Scout Leader Promoting Explorer Scouting and Young Leaders. Retention Encouraging young people to become involved In leadership through the provision of Explorer Scouts and Scout Network within the District GSL’s Managing young leaders within the Group Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Section Leaders Deliver a balanced programme to the young people. Scouting Essentials Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Section Leaders Complete adult training for your role within 3 years of appointment. Section Essentials; Nights Away; Scoutbase.org.uk; Scouting magazine Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion GSL’s Ensure balanced programme delivered within each section. Programme Review Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion GSL’s Ensuring adults fulfil their training obligations Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Training Advisor Complete Personal Learning Plan with each adult leader assigned. Adult Personal File Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Training Advisor Submit copy personal learning plan to Local Training Manager and ADC(Group Support). Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Training Advisor Validate all modules required for the learners role. Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Training Advisor Inform Local Training Manager when each module is validated. Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Training Advisor Inform ADC(Group Support) of any issues with learner. Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion City Development Officer Liaise with trainee, GSL, LTM and training advisor to ensure any issues are resolved. Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Local Training Manager Manage Training Advisors and validation standards. Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Local Training Manager Arrange training courses for learners as required. CountyTraining Calendar Training Ensuring all our members are made fully aware of their training obligations and opportunities and time scales for completion Local Training Manager Provide DC with training return quarterly Training Ensuring all our members are aware of their responsibilities for participating in Scouting activities safely Everybody Ensure all activities are conducted safely. A Safety Advisor Training Ensuring all our members are aware of their responsibilities for participating in Scouting activities safely Everybody Ensure Child Protection Policy is adhered to at all times. Training Ensuring all our members are aware of their responsibilities for participating in Scouting activities safely Everybody Ensure risk assessments are completed for all meeting places, and for all activities. Training Ensuring all our members are aware of their responsibilities for participating in Scouting activities safely Everybody Ensure POR is adhered to re adventurous activities and nights away. Training Ensuring all our members are aware of their responsibilities for participating in Scouting activities safely Everybody Reporting accidents. Training Ensuring all our members are aware of their responsibilities for participating in Scouting activities safely Everybody Escalating poor practice to GSL/ DC Training Encouraging leaders to obtain Adventurous activity accreditation by approved bodies. District Activities Advisors Encourage accreditation Finance Training Encouraging leaders to obtain Adventurous activity accreditation by approved bodies. ADC’s Encourage accreditation Skilled people Training Encourage ongoing learning GSL’s & DESC Re-enforce review process Training Encourage ongoing learning Training Advisor Promote Communication Introduce a collaborative District Web Site to help District communication DDC Introduce web site which will include calendar, contacts, news, training, photo gallary By end 2008 Communication Updated District plan distributed monthly ADC’s Distribute District Calendar Interactive calendar on web site Communication Updated District plan distributed monthly GSL’s Ensure all adults in Group receive copy of the calendar. Calendar downloads Communication Updated District plan distributed monthly Section Leaders Promote events on the calendar. Calendar downloads Communication Updated District plan distributed monthly City Development Officer Promote events on the calendar. Calendar downloads Communication Updated District plan distributed monthly City Development Officer Review adults are receiving information Calendar downloads Communication Using appropriate means of communication (spoken, written and email) Everybody Inform District Secretary of amendments to contact details. From September 2008 Communication Using appropriate means of communication (spoken, written and email) Everybody Update contact details on scouts.org.uk Communication Using appropriate means of communication (spoken, written and email) Everybody One way communication use email or other written. Remember everybody does not have email Communication Using appropriate means of communication (spoken, written and email) Everybody Two way use spoken – phone, one to one. Communication Using appropriate means of communication (spoken, written and email) Appointments secretary Feedback issues, concerns or general advice to originator. Communication Using appropriate means of communication (spoken, written and email) Appointments secretary Inform everybody of changes to contact details. Communication Using appropriate means of communication (spoken, written and email) City Development Team Review communication methods and make appropriate recommendations. Communication Encouraging use of the District website Web master Ensure site is up to date and appropriate. Communication Encouraging use of the District website Web master Investigate mailbox on website with mail groups that are available for everybody to use. Communication Encouraging use of the District website Web master Investigate making site interactive so more people can submit articles etc Communication Encouraging use of the District website City Development Team Promote use of site. Communication Encouraging use of the District website City Development Team Review web site standards and recommend appropriate standards. Communication Encouraging use of the District website GSL’s Ensure Group information is up to date, relevant and appropriate. Communication Encouraging use of the District website ADC’s Ensure activity reports, results, are written and published Communication Encouraging use of the District website ADC’s Ensure District Calendar is up to date and published.

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